Onboarding new employees is a critical process for businesses of all sizes.
It helps integrate new hires into your organization, ensuring they understand their roles, responsibilities, and company culture.
Effective onboarding can lead to higher employee engagement, increased productivity, and lower turnover rates.
However, managing this process manually can take time and effort.
Enter onboarding software.
These tools simplify and automate the onboarding process, ensuring a consistent and efficient experience for new hires.
With so many options on the market, choosing the best onboarding software for your business can be daunting.
That’s why we’ve compiled this comprehensive buyer’s guide to the 11 best onboarding software of 2023 based on features, ease of use, scalability, and customer support.
BambooHR
BambooHR is a widespread human resources (HR) software solution that offers a comprehensive onboarding module.
This platform streamlines the onboarding process, from sending offer letters and electronic signatures to managing tasks and tracking employee progress.
Key Features:
Customizable onboarding checklists
Electronic document signing
Integration with other HR tools
Mobile app for on-the-go access
Advantages:
Comprehensive HR solution with a robust onboarding module
Customizable onboarding checklists
Mobile app for on-the-go access
Disadvantages:
It may not be suitable for small businesses with limited budgets
Limited customization options compared to some other platforms
Free Trial: Yes, a 7-day free trial is available.
Pricing: BambooHR offers two pricing plans: Essentials and Advantage. Contact their sales team for a customized quote based on your business needs.
Gusto
Gusto is an all-in-one HR, payroll, and benefits platform that offers an onboarding solution for small to medium-sized businesses.
Gusto’s onboarding software allows you to create custom welcome emails, request e-signatures, and manage all employee paperwork in one place.
Key Features:
Automated payroll and benefits administration
Document storage and management
Compliance with state and federal regulations
Time-off tracking
Advantages:
All-in-one HR, payroll, and benefits platform
Designed for small to medium-sized businesses
Compliance with state and federal regulations
Disadvantages:
Limited features compared to more comprehensive HR solutions
It may not be suitable for large organizations
Free Trial: Yes, a 1-month free trial is available.
Pricing: Gusto offers three pricing plans: Core ($39/month base + $6 per person), Complete ($39/month base + $12 per person), and Concierge ($149/month base + $12 per person).
Workday
Workday is a comprehensive HR management platform that offers an intuitive onboarding module.
This cloud-based software allows you to create personalized onboarding experiences, assign tasks, and monitor new hire progress.
Additionally, Workday’s built-in analytics help you identify areas for improvement in your onboarding process.
Key Features:
Personalized onboarding experiences
Task management and tracking
Integration with other Workday modules
Built-in analytics
Advantages:
Comprehensive HR management platform
Personalized onboarding experiences
Built-in analytics
Disadvantages:
The complex interface may have a steeper learning curve
It may be expensive for small businesses
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Workday pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Talmundo
Talmundo is an onboarding software solution designed to improve employee engagement and retention.
The platform offers interactive onboarding journeys incorporating company culture, values, and team introductions.
Talmundo’s mobile app allows new hires to access information and complete tasks anytime.
Key Features:
Interactive onboarding journeys
Company culture integration
Team introductions
Mobile app for on-the-go access
Advantages:
Explicitly designed for employee engagement and retention
Interactive onboarding journeys
Mobile app for on-the-go access
Disadvantages:
Limited HR features compared to more comprehensive solutions
It may require integration with other HR tools for full functionality
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Talmundo’s pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Talentsoft
Talentsoft is an all-in-one talent management platform that includes a robust onboarding module.
This software offers customizable onboarding workflows, allowing you to create an efficient and personalized experience for new hires.
Talentsoft also integrates with other HR tools for seamless data management.
Key Features:
Customizable onboarding workflows
Task management and tracking
Integration with other HR tools
Available in multiple languages
Advantages:
All-in-one talent management platform
Customizable onboarding workflows
Available in multiple languages
Disadvantages:
It may be more complex than some other platforms
Limited integration options
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Talentsoft pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
UltiPro
UltiPro, now UKG Pro, is a comprehensive HR, payroll, and talent management solution with a user-friendly onboarding module.
This software simplifies onboarding by automating tasks, sending reminders, and providing new hires access to essential resources.
Key Features:
Task automation and reminders
Compliance with state and federal regulations
Integration with other UKG Pro modules
Mobile app for on-the-go access
Advantages:
Comprehensive HR, payroll, and talent management solution
Task automation and reminders
Mobile app for on-the-go access
Disadvantages:
It may be expensive for small businesses
Some users report a complex interface
Free Trial: No, but you can request a demo to explore the platform.
Pricing: UKG Pro pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Onboard by HR Cloud
Onboard by HR Cloud is a dedicated onboarding software solution that helps streamline the new hire process.
This platform offers customizable onboarding workflows, electronic document signing, and integration with other HR systems.
Onboard by HR Cloud also provides built-in reporting and analytics to help you optimize your onboarding process.
Key Features:
Customizable onboarding workflows
Electronic document signing
Integration with other HR systems
Built-in reporting and analytics
Advantages:
Dedicated onboarding software solution
Customizable onboarding workflows
Built-in reporting and analytics
Disadvantages:
It may require integration with other HR tools for full functionality
Limited customization options compared to some other platforms
Free Trial: Yes, a 14-day free trial is available.
Pricing: Onboard by HR Cloud offers two pricing plans: Basic ($9 per employee per month) and Premium ($12 per employee per month).
ClearCompany
ClearCompany is a talent management software that offers a comprehensive onboarding module.
This platform allows you to create custom onboarding experiences, automate tasks, and track new hire progress.
ClearCompany also offers built-in compliance features to help your organization stay up-to-date with state and federal regulations.
Key Features:
Customizable onboarding experiences
Task automation and tracking
Compliance with state and federal regulations
Integration with other ClearCompany modules
Advantages:
Comprehensive talent management software
Compliance with state and federal regulations
Integration with other ClearCompany modules
Disadvantages:
Limited onboarding customization options
It may not be suitable for small businesses with limited budgets
Free Trial: No, but you can request a demo to explore the platform.
Pricing: ClearCompany pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Enboarder
Enboarder is an employee onboarding platform that creates personalized and engaging experiences for new hires.
This cloud-based software allows you to build customized onboarding workflows, automate tasks, and track progress.
Enboarder also offers a mobile app, making it easy for new employees to access information on the go.
Key Features:
Customizable onboarding workflows
Task automation and tracking
Mobile app for on-the-go access
Integration with other HR tools
Advantages:
Focuses on personalized and engaging onboarding experiences
Mobile app for on-the-go access
Integration with other HR tools
Disadvantages:
Limited HR features compared to more comprehensive solutions
It may require integration with other HR tools for full functionality
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Enboarder pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Saba Cloud
Saba Cloud is a comprehensive learning and talent management platform with a powerful onboarding module.
This software allows you to create custom onboarding experiences, manage tasks, and track new hire progress.
Saba Cloud also offers social collaboration features, helping new employees connect with their peers and access relevant resources.
Key Features:
Customizable onboarding experiences
Task management and tracking
Social collaboration features
Integration with other Saba Cloud modules
Advantages:
Comprehensive learning and talent management platform
Social collaboration features
Integration with other Saba Cloud modules
Disadvantages:
It may be more complex than some other platforms
It may not be suitable for small businesses with limited budgets
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Saba Cloud pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Greenhouse Onboarding
Greenhouse Onboarding is a dedicated onboarding software solution that integrates seamlessly with Greenhouse Recruiting.
This platform helps streamline onboarding by automating tasks, managing paperwork, and providing new hires access to essential resources.
Greenhouse Onboarding also offers a mobile app, allowing employees to complete tasks from anywhere.
Key Features:
Task automation and tracking
Document management
Integration with Greenhouse Recruiting
Mobile app for on-the-go access
Advantages:
Seamless integration with Greenhouse Recruiting
Task automation and tracking
Mobile app for on-the-go access
Disadvantages:
Limited HR features compared to more comprehensive solutions
It may require integration with other HR tools for full functionality
Free Trial: No, but you can request a demo to explore the platform.
Pricing: Greenhouse Onboarding pricing is not publicly disclosed. Contact their sales team for a customized quote based on your business needs.
Choosing the right onboarding software is crucial for creating an efficient and engaging onboarding experience for your new employees.
In this comprehensive buyer’s guide, we’ve highlighted the 11 best onboarding software of 2023 to help you make an informed decision.
When evaluating onboarding software, consider factors such as ease of use, scalability, and customer support.
Additionally, look for features that will help streamline onboarding processes, such as customizable workflows, task automation, and electronic document signing.
Investing in the right onboarding software ensures a smooth and successful transition for new hires, ultimately leading to higher employee engagement, increased productivity, and lower turnover rates.
To recap, here are the 11 best onboarding software of 2023:
BambooHR: Comprehensive HR solution with a robust onboarding module.
Gusto: All-in-one HR, payroll, and benefits platform for small to medium-sized businesses.
Workday: Comprehensive HR management platform with personalized onboarding experiences.
Talmundo: Explicitly designed for employee engagement and retention with interactive onboarding journeys.
Talentsoft: All-in-one talent management platform with customizable onboarding workflows.
UltiPro (UKG Pro): Comprehensive HR, payroll, and talent management solution with task automation and reminders.
Onboard by HR Cloud: Dedicated onboarding software solution with customizable onboarding workflows.
ClearCompany: Comprehensive talent management software with compliance features.
Enboarder: Focuses on personalized and engaging onboarding experiences with a mobile app.
Saba Cloud: Comprehensive learning and talent management platform with social collaboration features.
Greenhouse Onboarding: Seamless integration with Greenhouse Recruiting and task automation.
Investing in the right onboarding software can create a smooth and successful onboarding experience for new employees, ultimately leading to higher employee engagement, increased productivity, and lower turnover rates.
Consider factors such as ease of use, scalability, and customer support when evaluating different platforms.